Skip to Main Content

Using Google Apps ( Google Drive

What is Google Apps for Education (GAFE)?

Google Apps for Education is a set of cloud-based Google tools that support creating and collaborating with others to share information and content anywhere, anytime.  There are several tools you can use:

Google Drive          Google Docs            Google Slides

Google Sheets        Google Forms       Google Drawing

      These tools can be used from a web-based browser (Chrome is the preferred browser to use with Google Apps) OR on a mobile device using apps with the same names as above.  The apps are available from Apple App Store or Google Play.

The benefit of using these Google Apps tools is that you and a friend can each be in your own home, and edit the same Google file at the same time and SEE EACH OTHER'S CHANGES AS THEY ARE BEING MADE!  It's a great way to collaborate and work on group projects!

Logging into Google Apps (


1. Click the Google Apps link in the Useful Resources box to the right OR on a new tab in the Chrome browser, click the colored Apps square in the top right of the screen or the gray Apps square in the top right and select Google Drive.

2. In the top left corner of the screen, type in your Google Apps username -

    Password = Student ID.

3. UNCHECK the Keep Me Logged In box if you are on a public computer and log in.

3. If this is the first time logging in, you will be asked to accept the Policies statement - click I Accept.

4. You are now on the Google Drive screen.

What is Google Drive?

Google Drive is a cloud storage service that allows you to store your documents, photos, videos, and more online. (It's like your P drive but in the cloud!)

From Drive, you can also use Google Docs, Google Sheets, and other applications to create and edit various types of files. The videos on this guide give a quick overview of Google Drive. The information boxes describe how to  create files and folders to organize your various Google files.

Google Classroom

Google Classroom is a cloud-based blended learning platform for teachers and students.  With Classroom, teachers can create, share feedback and grade assignments, and students can complete and share assignments and respond to teacher posted questions. See the videos and Resource links for information and tutorials on using Google Classroom. Access Google Classroom at

Using Google Drive

Create a folder in Google Drive:

  1. Click the red New button at the top left of your Google Drive.

  2. Select Folder from the drop-down menu and enter a name for the folder.

  3. Hover over your newly-created folder and right-click to view the drop-down menu of options.

  4. You can choose to share, move, star, change the color, rename, download  or remove your folder.

  5. Click on the Activity view to see the activity within your folder if you wish.

Sharing folders:            MAIN picAUg 27sdw.png

  1. Click on the folder in My Drive that you want to share with a student(s) or teacher.

  2. Choose the Share icon.pngShare icon in the top-right.

  3. Add the person you wish to share with into the sharing box. Start typing their name and a pop up list of students/teachers will appear. Click on the person you wish to share the file with.

  4. Click the dropdown arrow to the right of each person's name and choose the type of access you want to give to each person you are sharing with: To edit or To view.

    To edit:  The person can make changes to the file AND share it with other people.

    To view: The person can ONLY view the file - not make changes.

  5. Uncheck the "Notify people via email" box and Click Send, then click Done.

  6. Select the Activity view to track the sharing changes within your folder.


Moving files into folders shared with you

  1. Click on Shared With Me in the left-hand side navigation.

  2. Click on the addtomydriveicon.png add to my Drive icon.

  3. Select folder you want to put the file in.

Note: If you remove a file from a shared folder, collaborators with access to the folder but not the individual file will no longer be able to see the item in their Google Drive.

Google Drive